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Email

Email Alias

Staff could apply for an email alias to facilitate email communication.  An email alias is an alternate email address associated to one’s email account. All emails sent to / from the email alias are referring to the one’s actual email address.

Available to:

Staff

Service Hours:

7x24

How to Apply:

Log in "myLingnan Portal", select “IT Corner” and click “Apply for Email Alias”.

Apply Email Alias

Application Guideline:

  • Alias should be close to one’s name for representing the right person and facilitate email communication.
  • Length of the alias should be 4 – 20 characters.
  • Could contain alphabets and/or numbers.
  • Dot(s) (.) is/are allowed, but it/they could not be consecutive or the leading/trailing character.

Example:

Allowed: chan.tai.man

Not allowed: chan..taiman  .chantaiman  chantaiman.

  • Other special characters are not allowed, including hyphen (-) and underscore (_).
  • Could not be the existing usernames or email aliases.
  • Could not be bad language or reserved words.

Important Notes:

  • Each staff is only entitled one email alias and is normally not allowed to change once the email alias has been chosen.
  • Email alias will be used as the default email address and shown in Lingnan systems such as email and eCommunication Directory.
  • Manual update of email contact under departmental website is required.
  • Original email address is still able to receive emails.
  • ITSC reserves the right for final approval.

How to Access:

Email alias will be updated automatically as your default email address. You could verify by logging in Staff Webmail:

  1. Click your name on upper right hand corner.
  2. Click "My Profile".
  3. Your email alias should be displayed beside the email icon.

Email Alias Verification

Note: Email alias is not the same as username. Staff should enter username for logging into Lingnan systems (e.g. myLingnan Portal).